HR Tech & Employee Privacy Under DPDPA 2023

Complete compliance guide for HR technology platforms managing employee data under the Digital Personal Data Protection Act 2023.

Overview

HR technology platforms face unique challenges in balancing operational efficiency with employee privacy rights under DPDPA 2023. This guide provides comprehensive strategies for compliance in employee data management.

Key Compliance Areas

Employee Consent Management

  • Valid consent for biometric data collection
  • Transparent privacy notices
  • Withdrawal mechanisms

Data Processing Principles

  • Purpose limitation for HR activities
  • Data minimization in employee records
  • Retention policies for employment data

Employee Rights Implementation

  • Access to personal employment data
  • Correction of inaccurate information
  • Data portability on employment termination

Implementation Framework

HR technology platforms should implement comprehensive data governance frameworks that address:

  • Employee data classification
  • Access controls and role-based permissions
  • Audit trails for all data processing activities
  • Incident response procedures for data breaches

Best Practices

  1. Conduct regular privacy impact assessments
  2. Implement privacy-by-design principles
  3. Provide comprehensive employee training
  4. Establish clear data handling procedures